Travel & Learning Operations Specialist

Kiloverse is the operational force that helps ventures grow 6 building the systems, teams, and infrastructure that turn ideas into scalable businesses. Behind every fast-growing product, there9s a group of people who think like owners, act fast, and execute with precision.

Here, you9ll find people who want to break big in their careers 6 working side by side with entrepreneurs and founders to build ventures that redefine the health, wellness, beauty, or travel industries.

• Own business travel operations end to end, supporting colleagues with flights, accommodation, car rentals, and other travel arrangements
• Manage employee access to corporate transport, travel platforms, and benefit accounts
• Coordinate with hotels and travel agencies, comparing options to balance traveler needs, convenience, and budget
• Guide colleagues on travel essentials such as daily allowances, visas, mobile connectivity, and unexpected travel changes
• Collect and check travel and office invoices, working with Finance to resolve discrepancies and ensure timely processing
• Coordinate logistics for trainings, workshops, learning programs, and team events 6 including venues, catering, equipment, materials, schedules, and participant travel
• Manage event invitations, registrations, reminders, attendance, feedback, and the learning and events calendar
• Improve everyday operations by keeping guidance, templates, and checklists up to date, using AI and automation to reduce repetitive admin, and supporting the Office Admin team when needed

• Be highly organized and comfortable managing multiple requests, bookings, deadlines, and events at once
• Have strong attention to detail when working with invoices, itineraries, employee information, attendance records, and account access
• Communicate clearly and warmly in both Lithuanian and English, with a helpful approach to supporting colleagues
• Be confident working with vendors, comparing offers, and balancing cost, convenience, and quality
• Stay calm when plans change and take a practical, solution-oriented approach to problems
• Understand the basics of business travel, including daily allowances, visas, and travel connectivity
• Be confident with spreadsheets, digital and AI tools, and quick to learn new booking, administrative, and learning systems

Nice to have

• Ideally, bring experience in travel coordination, events, office administration, hospitality, L&D or HR; experience with LMS, travel platforms, vendors, invoices, or international travel is a plus

• Own your wellness Stay sharp and well in your own way 6 health insurance (after probation), on-site physiotherapist, office gym, and fitness classes keep you moving. Plus 7 extra days off, 3 for weddings, hybrid work, and the freedom to work 2 months from anywhere in the world.
• Boost your daily life Every breakthrough needs a spark, and our daily setup is designed to support it. Enjoy a pet-friendly office, fresh breakfasts, hot lunches, and fully stocked drawers and fridges for a quick snack or even a team-cooked meal together. Rooftop and cellar events keep things lively, while a public transport card for Vilnius and access to Perks.lt benefits help make everyday life a little easier.
• Shape your growth path Builders never stop learning. Coaching, mentorship, training, conferences, online courses, subscriptions, books 6 you9ve got a 800 yearly budget to fuel personal or team growth. You pick the path 6 we9ll back you all the way.
• Drive global impact This is where ambition scales. Build impact across 30+ brands worldwide. Launch bold projects. Even step in as a co-founder 6 we reward those who push further. And if you bring in more great people, you get 800 for every successful referral.