Task information:

In the HR, Communication, and Administration departments, the primary responsibility is to support Leaders and Employees in Adform to utilize and develop their potential. The team deeply cares about employee engagement and aspires to make Adform an exceptional workplace where enjoyment is abundant, and contributions to the success of Clients are significant.

The Office Manager position entails a key mission of providing support for all aspects of the employee journey and welcoming guests in the Vilnius office. The successful candidate will become the go-to person and everyday hero. Adform values individuals who challenge the status quo, take initiative, and drive towards ambitious goals. The ideal candidate for this role demonstrates a proactive service mindset, ensuring comprehensive overview and planning.

Responsibilities include:

• Coordinating and overseeing office activities and operations, such as ordering stationery, snacks, office supplies, and training materials, as well as maintaining and organizing office meetings and training spaces;
• Maintaining positive relationships and providing support for various administrative activities, including communication with vendors, courier services, building owners, and other relevant stakeholders;
• Assisting in planning and executing Office Events and initiatives (e.g., Summer/Christmas parties, seasonal events);
• Handling general inquiries via email, phone, or in person and providing necessary assistance and information;
• Monitoring access cards and managing access permissions as needed;
• Ensuring timely registration of all invoices and uploading them to relevant systems;
• Contributing to global HR projects;
• Playing a crucial role in welcoming new team members, assisting with their onboarding process, and facilitating their integration into the organization.

Requirements:

Adform prioritizes attitude above all else and seeks candidates with:

• Excellent customer service skills, including proficient communication in Lithuanian and English;
• Previous administrative work experience;
• Ability to prioritize tasks, flexibility, and adaptability to business needs;
• Strong attention to detail and organizational skills;
• Passion for delivering an outstanding employee experience.

Company offers:

The promise to the selected candidate includes:

• Daily growth opportunities working alongside international experts in a dynamic environment with informal leadership styles and high-performance expectations, fostering both professional and personal development;
• Exposure to a dynamic, inspiring, and international environment centered around client value;
• A commitment to fostering an inclusive and diverse work environment, encouraging applications from candidates of all backgrounds, experiences, and identities;
• Challenging and unique tasks with a creative approach to problem-solving and ownership;
• Collaboration with different teams to achieve common goals;
• Sharing future ambitions and growth opportunities with the company;
• Embracing mistakes as valuable lessons and acting with courage;
• Offering benefits such as private medical insurance, extra vacation days, sports activities, and maintaining a dog-friendly office;
• Depending on competencies and skills, a monthly salary starting from 1900 EUR Gross.

 

Adform is an equal opportunity employer with a global perspective, committed to creating an inclusive work environment that respects and celebrates diversity. The company believes that diversity enhances team creativity, innovation, and effectiveness, and therefore values individuals with different backgrounds, perspectives, and skills. Adform is dedicated to fostering an environment where employees feel valued and free from any form of discrimination.

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Contacts

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Confidentiality guaranteed. Only selected candidates will be informed.